New Call Telecom
"… streamline our business, removing the need for agents to deal with customers, saving us valuable time, and making the payment process easier for the customer…"
CardByPhone allows telephone based debt collection services to be PCI Compliant at a sensible cost.
X-on's sophisticated and consumer friendly approach to Debt Reminder and Payment services can make the difference between debt write-off and worthwhile debt collection. Our state-of-the-art voice synthesis systems interact with the call recipients in a natural manner, making the conversations as human-like as possible, ensuring the debtor perceives the call as friendly and is consequently more likely to respond.
The result is often an increased likelihood that the debtor will act and that the call is perceived as being within the rights of the collection agency, with our clients reporting a 20% improvement in collection rates.
Once the payment is made the client's card data remains out of the scope of the Debt Collection agency, with the complex PCI-DSS requirements, which govern security when handling card data, being handled by X-on's CardByPhone service. CardByPhone provides level 1 PCI-DSS compliance.
The Call Process
The X-on service can incorporate a fully automated payment resolution system, or be integrated with a call centre, connecting debtors with agents efficiently as the need arises. Screen popping ensures the agent is immediately aware of the debtor's details.
Messages can be constructed to allow for any number of likely actions and responses on the part of the call recipients, with the messages including likely outcomes of failure to act.
Integration of the contact database can be as simple as uploading of a CSV file, with messages input via text formats such as a spreadsheet.
Contact Large Numbers of Debtors
X-on's high capacity systems can contact large numbers of debtors in a short period, with levels of outbound transmission tailored to the capabilities of agents and call centres to handle the inbound traffic. Simultaneous delivery of thousands of individualised calls is possible but with volumes controlled to maximise call centre efficiency.
The costs of contacting large numbers of debtors using traditional methods can be prohibitive. X-on IVM can reduce the costs to the point where it's economically viable to chase smaller debts.
Where a debt repayment plan has been established with the debtor, reminder calls can be a significant asset in ensuring the debtor is aware of an impending payment date, increasing the likelihood that the necessary funds will be set aside. These payment reminders can be gentle and spaced to cause least annoyance.
Automated vs Live Calls
Automated calls are generally preferred over live calls as the recipient has the option to respond to the call or not, resolve the issue via a fully automated payment resolution system, or speak with a live agent.
Speaking with a live agent can apply pressure or create discomfort for some people, an effect not likely with an automated outbound call. Having that option is often seen as fairer.
Additionally, where live agents are used, efficiency is improved as most inbound calls will be from motivated debtors willing to find a solution to resolving their debt.
The X-on service knows the outcome of a previous call attempt and can tailor subsequent call attempts accordingly. The subsequent message can acknowledge that a previous call attempt was made and even if a message was left. This follows the pattern of a live agent, reducing the likelihood that the debtor feels harassed.
Where integrated with live agents, predictive dialling is incorporated to ensure calls are made on a basis that there is an available agent to take the call should the debtor choose to liaise with an agent rather than use the automated payment system.
Reporting and Call Recording
Comprehensive online reports are available via a web interface providing administrators with useful statistics enabling analysis of message success, best times of day for transmission, agent efficiency etc.
Where desired, calls can be recorded for archiving and for use in possible legal proceedings.
SMS and Email Alerts
Voice calls can be enhanced with email and SMS, providing additional routes for contacting and liaising with debtors.
X-on's expertise and experience in providing Debt Reminder and Payment solutions is invaluable in providing advice with campaign planning. We oversee the entire process and as the service is fully hosted, you have no investment in software or hardware. We can also train your staff enabling them to use the service efficiently, maximizing the benefits and cost savings.
- Credit card data remains out of scope providing PCI-DSS compliance
- Messages can be personalized for each debtor
- Calls can be authenticated confirming correct contact
- Incorporate a fully automated payment resolution system
- Eliminate the need for outbound live calls
- Improve call centre and agent efficiency by reducing inbound call levels
- Improve agent efficiency by matching outbound call rate to agent availability
- Easy database upload via CSV file or similar
- Comprehensive reporting facilities for service efficiency profiling
- Call recording for archival purposes