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Remind and Response System for Appointments and Medication Using SMS and Voice Calls

Confirm and Remind

Reduce Did Not Attends

X-on is the provider behind over 5,000 vaccination reminder services in Primary Care.

Wallace House Surgery

"Moving to X-on enables us to release more phone lines when required, providing our patients a more pleasant telephone experience…"

GP Care UK

"X-on was willing to work with us to design and build a telecoms system that fitted with our requirements… look at the bigger picture and work as partners…"

Urgent Care

"X-on has now given us the ability to record conversations, giving our clinicians an increased safety net should an issue arise between the patient and clinician…"

Vetfone

"X-on have proved that they can deliver both a financially acceptable solution and also the quality and availability of service to an emergency service…"

Welsh Ambulance

"On a daily basis the system worked flawlessly… wallboard displayed all our stats, the calls were recorded, the reports all ran…"

Surgery Connect from X-on: Management in Practice: Racecourse Newcastle - 27th June / Practice Managers Association: Bridgewater Hall Manchester - 22nd June / Practice Manager Master Class: Jubilee Conference Centre Nottingham - 22nd-23rd June / Health + Care: ExCel London - 28th-29th June
The data cited in this discussion is sourced from research documents readily available on the Internet.

Missed appointments cost the NHS around £700m a year. Surgery Connect offers features unique in a phone system, which are based on techniques studies have shown to make appreciable reductions in DNA figures - typically around 30%.

Even at half that reduction, Surgery Connect can pay for itself, which is a compelling business case!

SMS and email reminders alone can make modest improvements to DNAs. However, the big wins come from seeking commitment from patients to attend, and encouraging them to comply with social norms.

Surgery Connect allows receptionists to enhance engagement with patients with minimal additional effort, training or delay in processing calls.

Appointment Reminder Confirmation SMS

Confirmation and Commitment

When a patient is given an appointment, it is evidenced that they are more likely to attend if they are asked to respond with a commitment to be there. Surgery Connect achieves this by sending the patient a confirmation SMS with the appointment details and an invitation to respond 'yes' to confirm their attendance.

The latest in speech recognition technology is used to automatically generate the SMS, so no complex integration or interaction is required by the receptionist.

Over 50% of appointment calls are made from mobiles. However, the figures for DNAs are much higher amongst the younger population where mobile use is also highest, so the target reach is nearer 75%.

DNAs are also reduced where patients are given information to record. This can be done by generating a short reference number for the appointment, displayed to the receptionist on the handset and echoed in the confirmation.

Appointment Reminder Confirmation SMS

Remind and Confirm

The most common reason for DNA is that the patient simply forgot.

Surgery Connect will automatically follow up confirmation with a reminder SMS or voice call at a fixed time before the appointment. Again, the language is important, as is the option to confirm or cancel.

Adhering to Social Norms

Before a patient is transferred to reception, or while they are waiting in a queue, Surgery Connect can tell patients how many others have turned up on time for their appointments during the past week. This positive reinforcement enhances a sense of obligation and works better than threats of censure for non-attendance.

All these features are available to be chosen individually, or as a complete DNA reduction strategy within Surgery Connect. There is no extra cost other than a small transaction charge for SMS and reminder voice calls.

For more information on Surgery Connect contact Sales on 0333 332 0000.